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Creating Surveys

Tesa Cloud offers three ways to create patient feedback surveys, each suited to different needs and time constraints.

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Survey Creation Options

When you click the + button on the Survey Selector page, you’ll see three options:

Import Template

Start with a pre-built, clinically validated survey

Duplicate Existing

Copy one of your existing surveys as a starting point

Build from Scratch

Create a completely custom survey

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Option 1: Import Template

Templates are pre-built surveys with clinically validated questions. This is the fastest way to get started with proven questionnaires.

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Available Templates

Knee Injury and Osteoarthritis Outcome ScoreThe KOOS survey comprehensively assesses five dimensions:
  • Pain (9 questions)
  • Symptoms (7 questions)
  • Activities of Daily Living (17 questions)
  • Sport and Recreation (5 questions)
  • Quality of Life (4 questions)
Advantages:
  • Internationally validated and widely published
  • Detailed subscale scoring
  • Enables comparison with published research
  • Comprehensive functional assessment
Ideal For:
  • Clinical research studies
  • Academic medical centres
  • Detailed patient outcome analysis
  • Insurance or regulatory documentation
  • Practices focused on data-driven outcomes
Activity Level AssessmentThe Tegner scale asks patients to select their highest current activity level from 11 options ranging from disability pension (level 0) to competitive elite sports (level 10).Advantages:
  • Quick single-question format
  • Validated for tracking return to sport
  • Easy to compare pre- and post-operative activity levels
  • Widely used in sports medicine research
Ideal For:
  • Sports medicine practices
  • Athletic patients
  • ACL reconstruction follow-up
  • Return-to-play decision making
Marx Activity Rating ScaleThe MARS assesses how often patients perform four key activities:
  • Running while participating in sports
  • Cutting (changing direction while running)
  • Decelerating (slowing down suddenly)
  • Pivoting (rotating on a planted foot)
Advantages:
  • Specifically designed for active patients
  • Measures functional activity frequency
  • Short completion time with good detail
  • Validated for knee ligament injuries
Ideal For:
  • Athletes and active patients
  • ACL/PCL reconstruction follow-up
  • Sports medicine practices
  • Tracking return to high-demand activities
International Knee Documentation Committee Subjective Knee Evaluation FormThe IKDC evaluates three key areas:
  • Symptoms (pain, stiffness, swelling, locking, giving way)
  • Sports Activities (highest activity levels without symptoms)
  • Function (stairs, kneeling, squatting, sitting, running, jumping)
Advantages:
  • Standard outcome measure for knee ligament injuries
  • Internationally validated and widely published
  • Balanced length with comprehensive coverage
  • Single overall score for easy tracking
Ideal For:
  • Knee ligament injuries (ACL, PCL, MCL, LCL)
  • Clinical outcome tracking
  • Pre- and post-operative comparison
  • Insurance documentation

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Choosing the Right Template

All surveys include 3 standard questions. Every survey automatically includes the Tesa Medical Standard compulsory questions for recovery scoring. Template questions are added on top of these. Consider your patient population — shorter surveys have higher completion rates.

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Importing a Template

1

Open Survey Selector

Navigate to Settings > Surveys and click the survey selector
2

Click Add Survey

Click the + button to create a new survey
3

Select Import Template

Choose Import Template from the options
4

Choose Template

Select from KOOS, Tegner, MARS, or IKDC templates
5

Customise if Needed

The template is imported as a draft — modify title, questions, or email content as needed
6

Publish When Ready

Change status to Published when ready to send to patients

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Option 2: Duplicate Existing Survey

Copy one of your existing surveys to create a variation without starting from scratch.

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When to Duplicate

  • Creating procedure-specific versions of a base survey
  • Testing changes without modifying the original
  • Creating surveys for different patient populations
  • Archiving a survey while continuing with a modified version

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Duplicating a Survey

1

Select Source Survey

Choose the survey you want to copy
2

Click Duplicate

Select Duplicate Existing when creating a new survey
3

Choose Survey

Select from your existing surveys
4

Modify as Needed

Update the title, questions, or settings for the new survey
5

Publish

The duplicate starts as a draft — publish when ready
Duplicated surveys include all questions, response options, and translations from the original. The 3 compulsory standard questions are always included automatically.

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Option 3: Build from Scratch

Create a completely custom survey tailored to your specific needs.

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When to Build from Scratch

  • Creating specialised questionnaires for specific conditions
  • Designing research instruments with unique requirements
  • Building patient satisfaction surveys
  • Developing practice-specific outcome measures

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Building a Custom Survey

1

Create New Survey

Select Build from Scratch when creating a new survey
2

Standard Questions Auto-Included

The 3 compulsory standard questions are automatically added to your survey
3

Set Survey Details

Enter the survey title, introduction text, and email content
4

Add Questions

Navigate to the questions editor and add your additional questions
5

Configure Response Types

Set each question to Slider, Multiple Choice, or Free Text
6

Add Translations

Provide translations for multi-language support (optional)
7

Preview and Test

Use the Preview button to test the patient experience
8

Publish

Change status to Published when ready

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Implementation Recommendations

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For High-Volume Practices

Recommended: Build from Scratch

The 3 compulsory standard questions provide a complete recovery tracking survey on their own. For high-volume practices, this minimal survey maximises response rates.
  • Build from scratch (the 3 standard questions are auto-included)
  • Add 1-2 practice-specific questions if needed
  • Enable all follow-up intervals for trend tracking
  • Monitor completion rates in the Results dashboard

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For Research-Focused Practices

Recommended: KOOS Survey

When detailed outcome data is required for publications or research protocols, the KOOS survey provides internationally validated, comparable data.
  • Import the KOOS template
  • Consider patient incentives for completion
  • Set realistic response rate expectations (40-60%)
  • Use the detailed subscale scores for analysis

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Hybrid Approach

Some practices use both approaches:
  1. Standard-only for routine follow-up — All patients receive a survey with just the 3 compulsory questions
  2. KOOS for selected patients — Research patients or those requiring detailed tracking receive the comprehensive KOOS survey (which also includes the 3 standard questions)
This balances broad outcome tracking with detailed data collection where needed.

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After Creating a Survey

Once your survey is created:
  1. Review in Draft status — Make any necessary edits
  2. Preview the survey — See exactly what patients will see
  3. Publish — Change status to make the survey active
  4. Configure dispatch settings — Set follow-up intervals and delivery preferences
Surveys must be Published before they will be sent to patients. Draft surveys are saved but not dispatched.